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Budget and Finance

LSA Finance offers the following services:

General Services

  • Develop ad hoc reports as required
  • Create and lead one-on-one and group training on budget and finance topics
  • Create and distribute Quarterly Finance Staff Emails
  • Provide M­Reports assistance

Financial Process Services

Accounts Payable

  • Student/Guest reimbursements
  • Vendor set­up/maintenance
  • Invoice processing
  • Payment requests

Accounts Receivable

  • Customer set­up
  • Submit billing requests

Accounting/Internal Control Services

  • Journal entries/fund transfers
  • Unit defined commitments
  • Chartfield maintenance
  • Lump sum advances
  • Cash­Check deposits
  • Credit Card processing
  • SOA reconciliation (Student Financials, Cash/Check Deposits, Gifts, Credit Card)
  • Form completion (Wire Transfer, Foreign Transaction, OFA Student Payment Form, Lump Sum Requests, Record Payment of Awards, Prizes or Gifts)

Procurement

  • Purchase orders (ePro reqs) ­ For units not part of LSA Procurement
  • PeoplePay processing

Faculty Support

  • Faculty balance reporting
  • Faculty project grant management
  • Balance Inquiries and budget preparation assistance
  • Concur report budget check and routing

Research Services (Pre/Post)

  • Review solicitation and complete sponsor forms
  • Assist with preparation of Budget
  • Confirm cost sharing commitments
  • Prepare Proposal Application Form (PAF) in eResearch
  • Coordinate proposal preparation with other institutions if necessary
  • Review proposal documents for compliance with sponsor guidelines
  • Edit Biosketches and Current & Pending LSA Finance ­ List of Services
  • Finalize and route the PAF for approvals
  • Initiate and track appointments
  • Track effort allocations and assist with summer salary
  • Review expenditures for compliance
  • Prepare budget reallocations as necessary
  • Provide faculty with balances and projections
  • Assist faculty with progress reports
  • Review Financial Status Report (FSR)
  • Assist faculty with final progress report
  • Assist with Project Grant closeout processes

Business Management Services

Budgeting and Strategic Partnership with Unit Leadership

  • Participate in the completion of the annual budget request process
  • Review annual Redbook allocations, follow­up on open items, and request necessary transfers and/or corrections
  • Formulate, regularly review, and provide updates to internal department operating budgets
  • Assist the Chair/Director and Chief Admin with financial related strategic questions
  • Estimate new faculty start­up package costs and determine financial support/funding approaches
  • Create, update, and provide feedback on department policies, processes and procedures for internal controls compliance, cost savings, and improvement 
  • Identify the need and initiate UDC to track departmental and college commitments/encumbrances

Financial Management and Oversight

  • Meet with the Chair/Director and Chief Admin to review financial status. Provide financial status reports.
  • Create financial forecasts and projections
  • Identify and resolve financial issues
  • Participate in departmental approvals
  • Assist with managing departmental financial commitments (commitments within the unit and outside the unit)
  • Provide input to managers regarding budget and financial reports
  • Advise on endowment reinvestment and gift consolidation into quasi endowments
  • Provide accurate and thoughtful guidance regarding UM, LSA, and unit budget and financial policies
  • Review and advise on the proper usage of endowment funds
  • Provide high level oversight on appropriate use of faculty funds

Accounting/Internal Control Services

  • Complete regular financial reviews (monthly, quarterly, semi­annual, annual)
  • Promote financial discipline and a strong internal controls environment
  • Identify exposure to financial risk
  • Complete and review unit Gap Analyses
  • Participate in the completion and/or review unit Sub Certification
  • Recommend P­Card limits for department, review expenditures and ensure compliance with University policy
  • Recharge rates (identify recharge scenarios, propose a rate, and complete the necessary documents, advisement on depreciating expenses)
  • Lab fees (identify the need for a lab fee, propose a rate, and complete the necessary documents)
  • Ensure all accounting period and year­end close processes are performed timely and accurately
  • Participate in faculty effort review