Before scheduling Zoom meetings for your course(s), it is good practice to review your Zoom Account Settings. Your configuration here applies to all meetings created. Below is a checklist of things to do before, during, and after Zoom Meeting for courses.
Before scheduling the course, review your Zoom settings for the following:
Create Zoom one-click joining url for the Zoom meeting.
Steps: Log in at umich.zoom.us -> Settings -> Security -> Embed passcode in invite link for one-click join
Enable closed captions for courses.
Steps: Log in at umich.zoom.us -> Settings -> In Meetings (Advanced) -> Closed Captioning
Turn on Automatic Recording for the Zoom meeting ID for the course
Steps: Log in at umich.zoom.us -> Meetings -> Select Zoom meeting ID for the Course -> Edit -> Automatically record meeting in the cloud
Turn on Chat.
Steps: Log in at umich.zoom.us -> Settings -> In Meeting (Basics) -> Chat
Turn on or off Breakout Rooms.
Steps: Log in at umich.zoom.us -> Settings -> In Meeting (Advanced) -> Breakout room
Before the course time:
Share materials for meeting beforehand via Canvas, email, meeting invite, or any other means.
Ensure that your microphone and camera is sending out quality audio and video.
Ensure that your environment is as quiet as possible without echo and without any lighting issues.
Turn on Auto-Transcription for students.
Steps: Click Live Transcript -> Select Enable Auto-Transcription
Inform students that they must turn on captions for themselves after you activate them.
Steps: Click Live Transcript -> Select Show Subtitles.
Inform participants that the course is being recorded.
Turn off captions for yourself if you wish.
Steps: Click Live Transcript -> Select Hide Subtitles
Remember to verbally describe visual content that is shared in the meeting and to read around and pertinent content from the Chat window.
Before turning on Breakout Rooms, remind your students that captioning is not available in Breakouts and that after the meeting, no recording of their Breakout Room will be available.
Email students with any important new information that was shared through the Chat window during the meeting.
Let students know where they can download the course(s) recording (if recorded) and transcript(s) when they are available.
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