Guidance for setting up Zoom Settings for improved accessibility.
1. Enable Closed Captioning on your Zoom Account Settings.
Steps: Log in at umich.zoom.us -> Settings -> In Meetings (Advanced) -> Closed Captioning -> Toggle On
1. Turn on Live Transcript then select Enable Auto-Transcription.
2. Inform participants that they can turn captions for themselves if needed.
Steps: Click Live Transcript -> Select Show Subtitles
Participants have the option of Show Subtitles which displays the subtitles on the screen or View Full Transcript (recommended) which displays subtitles in real time with both speaker's name and time stamp at the right.
3. You can use this same menu to turn off captions if you do not wish to see them, even as they remain available to participants.
1. If you created your Meeting ID within Canvas, when you share the recording after the session, it is streamed directly from Zoom with the captions available for display.
2. If you created your Meeting ID through Google Calendar or with your Zoom Account Settings, you will need to download the separate .vtt captions file along with the video file of your choice.
a. .vtt files can be connected with the video various software tools, or by uploading both to a service that supports captions, such as YouTube. Contact the Tech Services LTC group with any questions.
1. Configure your Zoom account so that Meeting IDs include the passcode in encrypted form for one-click joining. This facilitates joining by people with visual impairments.
Steps: Go to umich.zoom.us -> Settings -> Security -> Embed passcode in invite link for one-click join -> Toggle
3. Take precautions to keep your meetings ID and Passcode private to meeting participants. DO NOT share them on social media or in other public places.
4. Consider restricting the meeting the logged-in users in the umich.edu domain. This requires that all participants be logged in to their Zoom app or web browser in order to connect, which may cause problems for some and may not always be appropriate.
Steps: Log in at umich.zoom.us - > Security - > Only authenticated users can join -> Toggle On
2. It’s important to remember that Chat, along with the video recording, is one of the way that a record of your meeting or class can be created. Within your Zoom account Settings, you will find options dealing with Chat. These settings allow you to disable Chat entirely, but also give you the ability to stop participants from easily downloading the contents of the Chat window. Remember that anyone can always take a screenshot of the window while the meeting is in progress, so disabling Chat saving is not a foolproof method for preventing a record from being kept.
Steps: Log into umich.zoom.us > Settings > Meeting > In Meeting (Basic) -> Chat -> Toggle On