It is important that you take action if you are hosting Zoom Meetings on or after May 18 or have Zoom cloud recordings you wish to retain. On May 18, 2021, the university will roll out changes to U-M Zoom to improve security and ensure that U-M Zoom may continue to meet the university community’s needs. U-M Zoom users are being notified of these changes on a rolling basis.
Upcoming changes for meetings taking place on or after May 18:
- Security Settings: U-M will require all meetings to use Authentication, a Waiting Room, or a Passcode. Webinars will not be impacted.
- Cloud Recording Retention: U-M Zoom’s cloud recording retention policy will change from 180 days to 150 days. All cloud recordings will be retained for 150 days before being auto-deleted.
- This change will apply to both existing and new cloud recordings. Local recordings will not be impacted.
- On May 18, any existing cloud recordings created on or before December 18, 2020 will be moved to the trash for 30 days before being permanently deleted.
- Breakout Room Capacity: All U-M Zoom meetings will have an increased Breakout Room capacity.
Take action before May 18:
- Add a security setting to your Zoom Meetings, if you haven’t already. If you don’t take action, a Waiting Room will be turned on for all Zoom Meetings that do not already have a Waiting Room, Authentication, or Passcode.
- Download any Zoom cloud recordings (refer to long-term storage and/or hosting options) created on or before December 18, 2020, that you want to keep.
- If you have a large number of recordings, you can copy them in bulk to your U-M Dropbox for long-term storage and hosting.
Support options:
For questions or concerns, contact the LSA Technology Services Service Desk using the information below:
- Email [email protected]
- Open a ticket using our Webform
- Call 734.615.0100
Additional information:
- Refer to the U-M ITS How to Secure Meetings site for information about Waiting Rooms, Authentication, Passcodes, and other security settings.
- Learn more about Breakout Rooms in Zoom Meetings.
