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Ph.D. Dissertation Defense Planning

 

The table below contains the important due dates for planning your dissertation defense for the 2020-2021 academic year.  Be sure to familiarize yourself with Rackham's Completing the Doctoral Degree Requirements in order to ensure a successful conferral of your Ph.D.

Grace Periods allow a Ph.D. student to confer within the extended time period without registering and paying tuition for the following semester. For example, a student who confers in the Winter 2021 Grace Period does not need to register or pay tuition for the Spring/Summer semesters.

**Deadlines extended due to the COVID-19 pandemic.

 

Helpful webpages:

 

 

 

 

Defense Term & Conferral Date Selection of Committee Members Schedule Defense Date Copies to Members Pre-Defense Mtg Reader Reports Due Members forms due to Rackham Last Recommended Defense Date Rackham Defense Deadline

Fall 2020

12/20/2020

6/23/2020 8/14/2020 8/21/2020 10/2/2020 10/9/2020 10/20/2020 10/23/2020 11/20/2020

Fall 2020 Grace Pd

4/30/2021

9/11/2020 11/2/2020 11/9/2020 12/21/2021 12/28/2020 1/6/2021 1/11/2021 2/8/2021

Winter 2021

4/30/2021

11/5/2020 12/25/2020 1/1/2021 2/12/2021 2/19/2021 3/2/2021 3/5/2021 4/2/2021

Winter 2021 Grace Pd

8/20/21

**3/20/2021
**5/11/2021
**5/18/2021
**6/29/2021
**7/6/2021
**7/15/2021
**7/20/2021
**8/17/2021

Sp/Su 2021

8/20/2021

**3/20/2021 **5/11/2021 **5/18/2021 **6/29/2021 **7/6/2021  **7/15/2021 **7/20/2021 **8/17/2021

Sp/Su 2021 Grace Pd

12/19/2021

4/23/2021 6/14/2021 6/21/2021 8/2/2021 8/9/2021 8/18/2021 8/23/2021 9/20/2021

Ph.D. Dissertation Defense To Do List

  • Review Rackham’s Completing the Doctoral Degree Requirements webpage
  • Select Dissertation Committee Members by: 4-6 months before Defense Date
  • Choose second reader if Math (AIM’s 2nd reader is 2nd advisor) by: 4-6 months before Defense Date
  • Submit Dissertation Committee Member form to Graduate Office by: 4 months before Defense Date
  • Choose defense date with committee members by: 10 weeks before Defense Date
  • Inform Grad Office of defense date & request a room reservation by: 10 weeks before Defense Date
  • Give copies of thesis to committee members by: 9 weeks before Defense Date
  • Schedule Pre-Defense Meeting at Rackham for on or before: 3 weeks before Defense Date
  • Remind Readers to submit reports to Graduate Office by: 2 weeks before Defense Date
  • Remind Committee Members to turn in form to Rackham by: 3 days before Defense Date
  • Defend your thesis on: Your Defense Date
  • Schedule Post-defense Meeting at Rackham for on or before: Rackham Conferral Date

Sample Timing for a Winter Grace Period Conferral of April 30, 2021

  1. Select Dissertation Committee Members by: November 5, 2020
  2. Choose second reader if Math (AIM’s 2nd reader is 2nd advisor) by: November 5, 2020
  3. Submit Dissertation Committee Member form to Graduate Office by: November 5, 2020
  4. Choose defense date with committee members by: December 25, 2021
  5. Inform Grad Office of defense date & request a room reservation by: December 25, 2021
  6. Give copies of thesis to committee members by: Friday, January 1, 2021
  7. Schedule Pre-Defense Meeting at Rackham for on or before: February 12, 2021
  8. Remind Readers to submit reports to Graduate Office by: February 19, 2021
  9. Remind Committee Members to turn Forms into Rackham by: March 2, 2021
  10. Defend your thesis on: March 5, 2021
  11. Schedule Post-defense Meeting at Rackham for on or before: April 2, 2021
     

How to Set up a Zoom Defense

Be sure to login to Zoom with your umich account.

Set up your Zoom meeting as follows:

  • Passcode - Yes (Be sure to give it to the math-grad-office.)
  • Waiting room - No
  • Alternative Hosts - Your advisor(s);  After your defense, they need to be able to go to a breakout room to discuss your defense without you.
  • Do not "enable join before host"
  • Mute Participants upon Entry
  • Do not restrict to U-M users or your parents won't be able to get in.
  • You may want to record for posterity's sake - that's up to you.
  • As soon as you open the meeting, click chat and disable chatting between attendees.
  • As soon as you open the meeting, click participants and disable "Allow participants to unmute themselves."