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Ph.D. Dissertation Defense Planning

 

The table below contains the important due dates for planning your dissertation defense for the 2021-2022 academic year.  Be sure to familiarize yourself with Rackham's Completing the Doctoral Degree Requirements in order to ensure a successful conferral of your Ph.D. Please note the Rackham Deadlines are firm.

Grace Periods allow a Ph.D. student to confer within the extended time period without registering and paying tuition for the following semester. For example, a student who confers in the Winter 2021 Grace Period does not need to register or pay tuition for the Spring/Summer semesters.

International Students should take care to plan ahead for OPT or I20 extensions.  A minimum of 90 days is required for processing.  Be sure to read the International Center's webpages below carefully.

Helpful webpages:

 

Defense Term & Conferral Date Selection of Committee Members Schedule Defense Date Copies to Members Rackham Pre-Defense Mtg Reader Reports Due Committee Member evals due to Rackham Last Recommended Defense Date Rackham Post- Defense Deadline

Fall 2021

12/19/2021

7/16/2021 8/27/2021 9/3/2021 10/15/2021 10/22/2021 11/1/2021 11/5/2021 11/19/2021

Fall 2021 Grace Pd

4/29/2022

9/21/2021 11/2/2021 11/9/2021 12/21/2021 12/28/2021 1/7/2022 1/11/2022 1/25/2022

Winter 2022

4/29/2022

11/26/2021 1/7/2022 1/14/2022 2/25/2022 3/4/2022 3/14/2022 3/18/2022 4/1/2022

Winter 2022 Grace Pd

8/__/22

1/17/2022
2/28/2022
3/7/2022
4/18/2022
4/25/2022
5/5/2022 5/9/2022 5/23/2022

Sp/Su 2022

8/__/2022


** Must pay spring/summer tuition

3/28/2022 5/9/2022 5/16/2022 6/27/2022 7/4/2022 7/14/2022 7/18/2022 8/1/2022

Sp/Su 2022 Grace Pd

12/__/2022


** Must pay spring/summer tuition

               

Ph.D. Dissertation Defense To Do List

  1. Select Dissertation Committee Members & 2 Readers & inform Math Grad Office by: 4-6 months before Defense Date
  2. Choose defense date with committee members, inform Math Grad Office, & request room from Math Undergrad Office by: 10 weeks before Defense Date
  3. Give copies of thesis to committee members by: 9 weeks before Defense Date
  4. Complete Rackham Pre-Defense by: 3 weeks before Defense Date
  5. Remind Readers to submit reports to Math Grad Office by: 2 weeks before Defense Date
  6. Remind Committee Members to complete Rackham Thesis Evaluations by: 3 days before Defense Date
  7. Defend your thesis on: Your Defense Date  (recommend at least 2 weeks prior to Rackham Requirement Deadline)
  8. Complete Rackham Post-defense submission by:   Rackham Requirement Deadline

Sample Timing for a Winter Grace Period Conferral of August, 2022

  1. Select Dissertation Committee Members & 2 Readers & inform Math Grad Office  by: January 17, 2022
  2. Choose defense date with committee members, inform Math Grad Office, & request room from Math Undergrad Office by:  February 28, 2022
  3. Give copies of thesis to committee members by: March, 7, 2021
  4. Complete Rackham Pre-Defense by: April 18, 2022
  5. Remind Readers to submit reports to Math Grad Office by: April 25, 2022
  6. Remind Committee Members to complete Rackham Thesis Evaluations by:  May 5, 2022
  7. Defend your thesis on: May 9, 2022
  8. Complete Rackham Post-defense submission by: May 23, 2022
     

How to Set up a Zoom Defense

Be sure to login to Zoom with your umich account.

Set up your Zoom meeting as follows:

  • Passcode - Yes (Be sure to give it to the math-grad-office.)
  • Waiting room - No
  • Alternative Hosts - Your advisor(s);  After your defense, they need to be able to go to a breakout room to discuss your defense without you.
  • Do not "enable join before host"
  • Mute Participants upon Entry
  • Do not restrict to U-M users or your parents won't be able to get in.
  • You may want to record for posterity's sake - that's up to you.
  • As soon as you open the meeting, click chat and disable chatting between attendees.
  • As soon as you open the meeting, click participants and disable "Allow participants to unmute themselves."