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Alternate Exam Policy

 

Alternate exam times will be considered for the following requests:
● accommodations documented by the Services for Students with Disabilities (SSD) office
● conflicting class or exam times
● religious observances
● approved medical conflicts due to illness or surgery
● approved U-M Varsity athletic competitions and travel
● approved Club Sport competitions and travel.

No modification to exam scheduling will be permitted for sports practices, club meetings, or non-university travel. Requests for graduate school interviews or job interviews will be at the discretion of the course instructor.

All alternate exam requests need to be submitted using the alternate exam request online form. The expectation is that students will fill out this form well in advance of the conflict in order to provide the Student Services Office and course instructor as much notice as possible. Submission of the alternate exam online form does not automatically guarantee an alternate exam will be granted, as all requests are subject to the alternate exam policy and instructor discretion.

Requests submitted after the exam has passed, even with proper documentation, will not be granted. Please refer to the class syllabus for all questions regarding make-up or excused exams. 

 

 

Using the Alternate Exam Online Form:

Accommodations documented on a VISA from by the SSD office must be turned in to the Physics Student Services Office (1440 Randall Lab) as soon as possible in order to ensure an alternate exam can be scheduled either at the Testing Accommodations Center (TAC) or in a different exam room. Use the online form and select “Testing Accommodations” as the request reason, complete all of the information, and attach the VISA form from SSD.

If there is a conflicting class or exam time, use the online form and select “Conflict with another course or exam” as the request reason, complete all of the information, and attach a copy of your weekly class schedule.

If there is a religious observance that conflicts with an exam, use the online form and select “Other” as the request reason, on the next screen select “Religious Observance,” and complete the rest of the information.

Medical (illness or surgery) conflicts require documentation from a doctor stating that a student is unable to attend class on the specific exam day. A general note that a student was seen by a medical practitioner is not specific documentation and will not result in an alternate exam date. Use the online form and select “Other” as the request reason, on the next screen select “Illness/Surgery,” complete all of the information, and attach a copy of the doctor’s note.

Varsity athletic competitions and travel conflicts require submission of a notification of absence letter from the Athletic Department stating the dates of the competition and travel, if applicable. An exam proctor or academic advisor will be necessary in order to conduct the exam as an away exam. All possible attempts to take the exam at a time that overlaps the main exam time on campus should be observed. Requests to take an exam at a non-overlapping time will only be granted in extreme circumstances. Use the online form and select “Athletic or university-related travel” as the request reason, complete all of the information, and attach a copy of the Athletic Department absence letter.

Club sport competitions and travel conflicts will require submission of a notification letter from the Department of Recreational Sports listing the name of the student and the dates of the competition and travel, if applicable. The team must be sponsored by the Department of Recreational Sports, a university employee must be available to proctor an away exam, and the away exam must be able to take place at a time that overlaps the main exam time on campus. Use the online form and select “Athletic or university-related travel” as the request reason, complete all of the information, and attach a copy of the Department of Recreational Sports notification letter.