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Adding Content

 

 

Creating fresh content in the CMS keeps your website relevant, which helps you reach more students, attract quality faculty and effectively communicate with alumni. The videos and articles on this page walk you through adding different types of content via In Context Editing (ICE), which you can access via the following URL: edit.lsa.umich.edu/your site name, as well as addressing other issues that come up when adding content to your site.

 


 

 


 

 


 

Like adding new pages (channels) to your website, writing Query Components is best done by your website administrator. If you do not have a web admin in your unit, the best course of action is to take Class 3: Expanding and Supporting Your Website.

If you are an advanced user, have taken Class 3, and still need assistance, please schedule time in an open lab or request another copy of documentation.

Where to Start
You can begin creating content from nearly every screen of the CMS.

ICE
Most content is created through the In-Context Editing (ICE) interface of the CMS, which are the screens with icons on them and the floatee menu in the bottom left corner.

Non-Dynamic Pages
A non-dynamic page is one with a region configurator on it. The region configurator is the primary means most editors use to create content in the CMS. Content is created in the AppConsole project that corresponds to the channel of the region configurator. 

To create content on non-dynamic pages, follow these steps:

1. Click on the pencil for the region configurator at the top of the page.

2. It will bring up the region configurator editing form associated with this channel.

3. Click on Create drop down menu.

4. Select the type of content you’d like to create.

Certain templates in the CMS (like news, people, and events templates) are designed to take advantage of organizational tags and relationships, which are controlled from within the individual content item by adding or modifying categories/classifications and channel associations.

Classifying Content

Most "subchannels" on your site are set up with query components that require the addition of a classification to a piece of previously created content for that content to show up on the subchannel. For instance, you added an event to your main Events channel, but also want it to appear on your Brown Bags subchannel, or, you added a person to the main People directory page instead of first adding them to the faculty page.

1. Open the content item for editing and click on the Classifications tab at the top of the window.

2. Click on the Add Classifications button.

3. In the resulting Select Classification Category window, navigate to your site, content type and 
    specific classification.

4. Select the classification you require.

5. Click OK.

6. Click OK on the content type window.

Associating Content

The term "association," refers to how content is assigned to channels in the CMS, which is automatically done either by creating it using the region configurator, or by creating it through the "create content" menu on a dynamic channel (news, event, and people query components). Manually associating content is rarely required by individual users, however one reason you need to know how to associate content is to add an event to your website that appears on another department's website.

1. Open the content item for editing and click on the Channels tab at the top of the window.

2. Click on the Add Channel button (on right side of the window).

3. In the resulting Associate Channel window, navigate to your sites event channel and 
    select the button to the left of the folder.

4. Click OK.

5. Click apply, approve and publish on the channel association window.

6. Clear delivery cache (click "all regions" in floatee menu).

Events, News and People pages are considered Dynamic because they are pre-set to automatically bring in content that meet the channel’s requirements and may allow content to appear on other areas of your site without additional work.

Add content to dynamic pages by following these steps:

1. On the ICE version of your site, navigate to the channel’s most specific category (Note call out box).

2. Click on the 2nd Boxey Pencil on the page.

3. In the resulting eventsListRegion menu, click on Create Content.

4. In the Select Destination Project window navigate through the folders by clicking on their names until you see the project folder where you want to save this new piece of content.

5. Select the button to the left of the project you would like the content to reside in.

6. Clicking OK selects that destination and brings up the editing form for the piece of content you selected back in step 1.

7. Add content to fields as usual.

 

There will be occasions when adding people content instances to your site that the person you want to add already exists in the CMS. You will learn this when you enter their uniquename, hit tab, and then receive the message below. 

Please send an e-mail to lsa.web.support@umich.edu and include the name and uniquename of the individual, and the page on which s/he will appear. Support personnel will add the person to your site and send you a message when they are available for you to edit.

One of the efficiency features of the CMS is that it allows users to reuse content across the system, which means you can find existing content and place it on a different page from the one it was initially added to (eliminating need to replicate content). 

Here are the steps to finding existing content in the CMS and adding it to another location on your website.

Once you have navigated to the page on which you want to add the previously created content, open the region configurator for editing and do the following:

1. Click on Find to add pre-created content to the region configurator.

2. The “Find Target Window” will open.

3. In the Keywords field you may enter the title of the content piece, a word in the content item’s teaser, or the uniqname of the content’s creator.

4. Add additional search parameters (date created, last modified by, etc.) by clicking the plus.

5. Further limit the search by clicking on the “Search Within” field and selecting a type of content.

6. Click Search.

7. Search results will populate in the Results area.

8. Place a checkmark in the box of the item or items you want to add the region configurator.

9. Click on the “Add to Selected Results” button to...

10. move them to the “Selected Results” area.

11. Click OK , which will return you to the region configurator window.

12. The new content will appear at the bottom of the list in the Region Configurator.

13. Notice that the format is set to "TitlLnk" (default format).

14. Click on the format drop down and select a format.

15. Click OK to complete adding the content to the ICE site.

Certain templates in the CMS (like news, people, and events templates) are designed to take advantage of organizational tags and relationships, which are controlled from within the individual content item by adding or modifying categories/classifications and channel associations.

Classifying Content

Most "subchannels" on your site are set up with query components that require the addition of a classification to a piece of previously created content for that content to show up on the subchannel. For instance, you added an event to your main Events channel, but also want it to appear on your Brown Bags subchannel, or, you added a person to the main People directory page instead of first adding them to the faculty page.

1. Open the content item for editing and click on the Classifications tab at the top of the window.

2. Click on the Add Classifications button.

3. In the resulting Select Classification Category window, navigate to your site, content type and 
    specific classification.

4. Select the classification you require.

5. Click OK.

6. Click OK on the content type window.

Associating Content

The term "association," refers to how content is assigned to channels in the CMS, which is automatically done either by creating it using the region configurator, or by creating it through the "create content" menu on a dynamic channel (news, event, and people query components). Manually associating content is rarely required by individual users, however one reason you need to know how to associate content is to add an event to your website that appears on another department's website.

1. Open the content item for editing and click on the Channels tab at the top of the window.

2. Click on the Add Channel button (on right side of the window).

3. In the resulting Associate Channel window, navigate to your sites event channel and 
    select the button to the left of the folder.

4. Click OK.

5. Click apply, approve and publish on the channel association window.

6. Clear delivery cache (click "all regions" in floatee menu).

The "Clear Management Cache" function, located in the Floatee Menu Box, causes the CMS to look in the database and retrieve the most recent information added to the CMS.If you make a change or add new content and don’t see it on your editing site, clicking on Clear Management Cache in the Floatee Menu Box (lower left corner of editing site) is your best bet.

Related Articles

Floatee Menu Box Functions

Keywords

can't; where; why;

 

 

 

Document files (.doc, .docx, xls, etc.) and image files (.jpg, .png, .gif, etc.) can be uploaded into the CMS for use on your site. They are referred to as "Static files" in the CMS. These files cannot be edited within the CMS and should be edited within their native software (e.g., MS Word to edit a Word document):

1. File to Upload – (required) browse to the location on your computer or server where the file resides; filled in with the name of the file.

2. Target Project – (required) where you would like the static file to reside in you CMS AppConsole Content projects.

3. Placement Path – (automatic) filled in after Target Project is selected. Useful for embedding a link or image directly to the static file.

There will be occasions when adding people content instances to your site that the person you want to add already exists in the CMS. You will learn this when you enter their uniquename, hit tab, and then receive the message below. 

Please send an e-mail to lsa.web.support@umich.edu and include the name and uniquename of the individual, and the page on which s/he will appear. Support personnel will add the person to your site and send you a message when they are available for you to edit.

Ephox Edit Live! Editing Toolbar

This toolbar appears in article, news, event, people, and publication content types.  Most of the functionality of this toolbar is universally familiar to individuals using word-processing programs, but there are a few extra utilities that work specifically with the CMS (VCM hyperlink, VCM image link and "window view").  

CMS sites have their own Heading styles, which are located in the drop down menu located on the far left of the toolbar. This document shows sample heading sizes and styles that you may choose from for your site.

Warnings

The toolbar is a miniature program that needs permission to run inside your browser. Whenever the toolbar appears, which is in most content types in the CMS, it will need to load. You need to grant your browser permission to always “trust” the toolbar by checking the box inside the message when it pops up and then select the "Run" button (see image below).

Menus and Toolbars

The "Clear Management Cache" function, located in the Floatee Menu Box, causes the CMS to look in the database and retrieve the most recent information added to the CMS.If you make a change or add new content and don’t see it on your editing site, clicking on Clear Management Cache in the Floatee Menu Box (lower left corner of editing site) is your best bet.

Related Articles

Floatee Menu Box Functions

Keywords

can't; where; why;

 

 

 

Users are able to maintain either a Slide Show or Media Video on their website's homepage.

All sites are delivered to our users with a Slide Show content item in place with several high impact images that allow visitors to catch a glimpse of how amazing they are. CMS users now have the option of changing that space to include a Media Video content item in its place.

Additionally, the Slide Show content item will now work on the SubPage and Row Plus Two Column templates, provided that there is no content above it.

Below please find links to 3 Tutorial Videos that review how to work with this space on your web page:

OVERVIEW: Slide Show Content Type

Controls, Titles, and Captions on the Home Page Slide Show

Changing Your Home Page to Video

 

Effective March 2, 2013:

The improved Slide Show content type will offer users:

  • captions with automated slide shows
  • the ability to load random initial images in your slideshow
  • the ability to temporarily take slides out of rotation without having to delete them
  • the ability to post YouTube videos instead of only static images
  • better compliance with accessibility standards as visitors will have more control over the speed and duration of the slide show
    improved code and a simplified, more intuitive interface

 

The CMS contains three dynamic ways to display people, news and event content on Non-Dynamic pages of your website (i.e., pages with region configurators).

The People List is the newest content type but the same functionality is available for News and Events.

The benefit of adding a People List, News List, or Events List content type to a region configurator is that selected dynamic content from your main dynamic channels (events, news and people) can also appear on non-dynamic pages of your site.

Consider this scenario: Your department is hosting a conference/workshop/symposium or other special event and your chair has requested that you build a page on your website devoted to all things conference related (events, people, text about the conference, a link to registration, etc.).

You can place the descriptive content in the large left or large right column and beneath it, and evets list with only the events pertaining to that conference (which of course also show on your main events page). In the smaller column you can add a people list with the conference speakers, which link directly to their people profiles in the CMS.

For visual reference, take a look at this sample page laid out as described above.

The basic components of the List Content Type(s) are:

1. Title

2. Identifying department or/and classification/category

3. Number of items in the list

4. Type of format for the list

By filling out the form you can select to display a subset of your events from your main events page on a non-dynamic page without having to maintain the content.

Another example is shown on the CMS Workshops Page in the lower right hand corner we are displaying only our special workshops. We identified our department, and the category/classification of “workshop.” Now, when we create a special workshop on our main events page, the event list on our special sessions channel will automatically populate with the new event.

Related articles:

Creating new classifications

Associating and Classifying content

Ephox Edit Live! Editing Toolbar

This toolbar appears in article, news, event, people, and publication content types.  Most of the functionality of this toolbar is universally familiar to individuals using word-processing programs, but there are a few extra utilities that work specifically with the CMS (VCM hyperlink, VCM image link and "window view").  

CMS sites have their own Heading styles, which are located in the drop down menu located on the far left of the toolbar. This document shows sample heading sizes and styles that you may choose from for your site.

Warnings

The toolbar is a miniature program that needs permission to run inside your browser. Whenever the toolbar appears, which is in most content types in the CMS, it will need to load. You need to grant your browser permission to always “trust” the toolbar by checking the box inside the message when it pops up and then select the "Run" button (see image below).

Menus and Toolbars

When creating content, you may be faced with the necessity to paste large amounts of text copied from various sources (e-mails, .pdfs, web pages, etc.) into the content editing forms of the CMS. Unfortunately, not everyone’s formatting will match that of your site. To maintain a consistent look and feel, we recommend that you remove the formatting by using the Paste Special as Plain Text functionality.

1. In the editing toolbar, click on the Edit menu.

2. Click on the Paste Special menu item.

3. In the resulting window, select Plain Text from the "Paste As:" options.

4. Click OK.

Document files (.doc, .docx, xls, etc.) and image files (.jpg, .png, .gif, etc.) can be uploaded into the CMS for use on your site. They are referred to as "Static files" in the CMS. These files cannot be edited within the CMS and should be edited within their native software (e.g., MS Word to edit a Word document):

1. File to Upload – (required) browse to the location on your computer or server where the file resides; filled in with the name of the file.

2. Target Project – (required) where you would like the static file to reside in you CMS AppConsole Content projects.

3. Placement Path – (automatic) filled in after Target Project is selected. Useful for embedding a link or image directly to the static file.

The new social media content type simplifies the process of adding social media icons to your website. It also provides a consistent look and feel for the additions to all CMS sites. Our review of CMS sites indicated that the greatest use of social media icons is on department home pages so we designed the content type for use in the right or left columns of a departmental home page. Based upon the width of that column, a single social media content type will hold up to 6 icons. If a department wants or needs additional icons, they can be added into a second content type that will appear directly below the first content type.

The new social media content type has 17 icons predesigned and preloaded for you to choose from. 

1. Select the social media site you want to link to your website (Facebook, Twitter, Google+, Mblog,etc), 

2. Add the appropriate URL(s) for the social media site(s) and 

3. Approve and publish the content item. 

If you want to link to a social media site that is not included in the 17 we have preloaded, or you have a special Facebook icon you would like to add, there is an "other" option for you to link and upload an icon. Note that it, like all images in the CMS, must be sized appropriately (27 x 26 pixels) before being uploaded.

Watch the video tutorial below for a quick overview of the content type:

When creating content, you may be faced with the necessity to paste large amounts of text copied from various sources (e-mails, .pdfs, web pages, etc.) into the content editing forms of the CMS. Unfortunately, not everyone’s formatting will match that of your site. To maintain a consistent look and feel, we recommend that you remove the formatting by using the Paste Special as Plain Text functionality.

1. In the editing toolbar, click on the Edit menu.

2. Click on the Paste Special menu item.

3. In the resulting window, select Plain Text from the "Paste As:" options.

4. Click OK.

Users are able to maintain either a Slide Show or Media Video on their website's homepage.

All sites are delivered to our users with a Slide Show content item in place with several high impact images that allow visitors to catch a glimpse of how amazing they are. CMS users now have the option of changing that space to include a Media Video content item in its place.

Additionally, the Slide Show content item will now work on the SubPage and Row Plus Two Column templates, provided that there is no content above it.

Below please find links to 3 Tutorial Videos that review how to work with this space on your web page:

OVERVIEW: Slide Show Content Type

Controls, Titles, and Captions on the Home Page Slide Show

Changing Your Home Page to Video

 

Effective March 2, 2013:

The improved Slide Show content type will offer users:

  • captions with automated slide shows
  • the ability to load random initial images in your slideshow
  • the ability to temporarily take slides out of rotation without having to delete them
  • the ability to post YouTube videos instead of only static images
  • better compliance with accessibility standards as visitors will have more control over the speed and duration of the slide show
    improved code and a simplified, more intuitive interface

 

Events, News and People pages are considered Dynamic because they are pre-set to automatically bring in content that meet the channel’s requirements and may allow content to appear on other areas of your site without additional work.

Add content to dynamic pages by following these steps:

1. On the ICE version of your site, navigate to the channel’s most specific category (Note call out box).

2. Click on the 2nd Boxey Pencil on the page.

3. In the resulting eventsListRegion menu, click on Create Content.

4. In the Select Destination Project window navigate through the folders by clicking on their names until you see the project folder where you want to save this new piece of content.

5. Select the button to the left of the project you would like the content to reside in.

6. Clicking OK selects that destination and brings up the editing form for the piece of content you selected back in step 1.

7. Add content to fields as usual.

 

Dynamic content in the CMS (i.e., events, news, and people) is designed to take advantage of organizational tags and relationships called classifications (also known as categories), which are used to organize content on specific pages/channels.

You must add a new classification for your content item (event, news, people) so that the correct content is displayed on dynamic subpages/subchannels of your site and in the news, events and people list content types.

To create a new classification:

1. Navigate to the App Console (edit.lsa.umich.edu/AppConsole).

2. Select the Workbench tab in the menu that runs across the top of the App Console just above the Path drop down.

3. Select "classification" which is the first item in the menu.

4. Select (click on) your site name from the list.

5. Select (click on) the folder for the type of classification you are creating (news, events, people).

6. Create a new classification by hovering over the green plus and selecting the word "category."

7. Give the category a name and click OK.

Now we venture into some unknown territory for many of you...

8. On the site side of the App Console, navigate back to the list of all the websites in the CMS and check the box for your website.

9. Click on the properties tab for the site.

10. In the top menu, select "Deployment."

11. At the top of the page, on the far right, you will see a red triangle next to the word classification, click on it.

12. Click the Publish button to "deploy" the classification (which is just a fancy way of saying publish) and proceed through the steps to publish as you do any type of content.

13. Close the window using the red X

The CMS contains three dynamic ways to display people, news and event content on Non-Dynamic pages of your website (i.e., pages with region configurators).

The People List is the newest content type but the same functionality is available for News and Events.

The benefit of adding a People List, News List, or Events List content type to a region configurator is that selected dynamic content from your main dynamic channels (events, news and people) can also appear on non-dynamic pages of your site.

Consider this scenario: Your department is hosting a conference/workshop/symposium or other special event and your chair has requested that you build a page on your website devoted to all things conference related (events, people, text about the conference, a link to registration, etc.).

You can place the descriptive content in the large left or large right column and beneath it, and evets list with only the events pertaining to that conference (which of course also show on your main events page). In the smaller column you can add a people list with the conference speakers, which link directly to their people profiles in the CMS.

For visual reference, take a look at this sample page laid out as described above.

The basic components of the List Content Type(s) are:

1. Title

2. Identifying department or/and classification/category

3. Number of items in the list

4. Type of format for the list

By filling out the form you can select to display a subset of your events from your main events page on a non-dynamic page without having to maintain the content.

Another example is shown on the CMS Workshops Page in the lower right hand corner we are displaying only our special workshops. We identified our department, and the category/classification of “workshop.” Now, when we create a special workshop on our main events page, the event list on our special sessions channel will automatically populate with the new event.

Related articles:

Creating new classifications

Associating and Classifying content

There will be occasions when adding people content instances to your site that the person you want to add already exists in the CMS. You will learn this when you enter their uniquename, hit tab, and then receive the message below. 

Please send an e-mail to lsa.web.support@umich.edu and include the name and uniquename of the individual, and the page on which s/he will appear. Support personnel will add the person to your site and send you a message when they are available for you to edit.

Where to Start
You can begin creating content from nearly every screen of the CMS.

ICE
Most content is created through the In-Context Editing (ICE) interface of the CMS, which are the screens with icons on them and the floatee menu in the bottom left corner.

Non-Dynamic Pages
A non-dynamic page is one with a region configurator on it. The region configurator is the primary means most editors use to create content in the CMS. Content is created in the AppConsole project that corresponds to the channel of the region configurator. 

To create content on non-dynamic pages, follow these steps:

1. Click on the pencil for the region configurator at the top of the page.

2. It will bring up the region configurator editing form associated with this channel.

3. Click on Create drop down menu.

4. Select the type of content you’d like to create.

The CMS contains three dynamic ways to display people, news and event content on Non-Dynamic pages of your website (i.e., pages with region configurators).

The People List is the newest content type but the same functionality is available for News and Events.

The benefit of adding a People List, News List, or Events List content type to a region configurator is that selected dynamic content from your main dynamic channels (events, news and people) can also appear on non-dynamic pages of your site.

Consider this scenario: Your department is hosting a conference/workshop/symposium or other special event and your chair has requested that you build a page on your website devoted to all things conference related (events, people, text about the conference, a link to registration, etc.).

You can place the descriptive content in the large left or large right column and beneath it, and evets list with only the events pertaining to that conference (which of course also show on your main events page). In the smaller column you can add a people list with the conference speakers, which link directly to their people profiles in the CMS.

For visual reference, take a look at this sample page laid out as described above.

The basic components of the List Content Type(s) are:

1. Title

2. Identifying department or/and classification/category

3. Number of items in the list

4. Type of format for the list

By filling out the form you can select to display a subset of your events from your main events page on a non-dynamic page without having to maintain the content.

Another example is shown on the CMS Workshops Page in the lower right hand corner we are displaying only our special workshops. We identified our department, and the category/classification of “workshop.” Now, when we create a special workshop on our main events page, the event list on our special sessions channel will automatically populate with the new event.

Related articles:

Creating new classifications

Associating and Classifying content

Certain templates in the CMS (like news, people, and events templates) are designed to take advantage of organizational tags and relationships, which are controlled from within the individual content item by adding or modifying categories/classifications and channel associations.

Classifying Content

Most "subchannels" on your site are set up with query components that require the addition of a classification to a piece of previously created content for that content to show up on the subchannel. For instance, you added an event to your main Events channel, but also want it to appear on your Brown Bags subchannel, or, you added a person to the main People directory page instead of first adding them to the faculty page.

1. Open the content item for editing and click on the Classifications tab at the top of the window.

2. Click on the Add Classifications button.

3. In the resulting Select Classification Category window, navigate to your site, content type and 
    specific classification.

4. Select the classification you require.

5. Click OK.

6. Click OK on the content type window.

Associating Content

The term "association," refers to how content is assigned to channels in the CMS, which is automatically done either by creating it using the region configurator, or by creating it through the "create content" menu on a dynamic channel (news, event, and people query components). Manually associating content is rarely required by individual users, however one reason you need to know how to associate content is to add an event to your website that appears on another department's website.

1. Open the content item for editing and click on the Channels tab at the top of the window.

2. Click on the Add Channel button (on right side of the window).

3. In the resulting Associate Channel window, navigate to your sites event channel and 
    select the button to the left of the folder.

4. Click OK.

5. Click apply, approve and publish on the channel association window.

6. Clear delivery cache (click "all regions" in floatee menu).

Dynamic content in the CMS (i.e., events, news, and people) is designed to take advantage of organizational tags and relationships called classifications (also known as categories), which are used to organize content on specific pages/channels.

You must add a new classification for your content item (event, news, people) so that the correct content is displayed on dynamic subpages/subchannels of your site and in the news, events and people list content types.

To create a new classification:

1. Navigate to the App Console (edit.lsa.umich.edu/AppConsole).

2. Select the Workbench tab in the menu that runs across the top of the App Console just above the Path drop down.

3. Select "classification" which is the first item in the menu.

4. Select (click on) your site name from the list.

5. Select (click on) the folder for the type of classification you are creating (news, events, people).

6. Create a new classification by hovering over the green plus and selecting the word "category."

7. Give the category a name and click OK.

Now we venture into some unknown territory for many of you...

8. On the site side of the App Console, navigate back to the list of all the websites in the CMS and check the box for your website.

9. Click on the properties tab for the site.

10. In the top menu, select "Deployment."

11. At the top of the page, on the far right, you will see a red triangle next to the word classification, click on it.

12. Click the Publish button to "deploy" the classification (which is just a fancy way of saying publish) and proceed through the steps to publish as you do any type of content.

13. Close the window using the red X

Like adding new pages (channels) to your website, writing Query Components is best done by your website administrator. If you do not have a web admin in your unit, the best course of action is to take Class 3: Expanding and Supporting Your Website.

If you are an advanced user, have taken Class 3, and still need assistance, please schedule time in an open lab or request another copy of documentation.

To insert a regular hyperlink to another, external website, e-mail or anchor down the page, you may access the following menus by pressing CTRL+K or selecting Insert Hyperlink from the Insert Menu.

Existing File or Web Page

Use this option if you are linking to web content outside of the CMS.

  1. Text to display – words in the body field that will become the clickable link
  2. Screen Tip – words that will appear when the mouse pointer hovers over the link text to display
  3. Current Document – this field will populate with any other websites or addresses used in the editing toolbar; clicking on one will populate the Address field below
  4. Target frame – when selected will open the destination in a special manner; recommended: [None]
  5. Address – web address where clicking on the text to display will ultimately take your user

back to top

Email Address

Use this option to generate an email to a specific address in the users default mail program.

  1. Text to display – words in the body field that will become the clickable link
  2. Screen Tip – words that will appear when the mouse pointer hovers over the link text to display
  3. E-mail Address – enter the e-mail of the person to whom the e-mail will be sent when clicking on the text to display; populates address field below
  4. Subject – you can suggest a subject line for the e-mails generated by this link; impacts address field below
  5. Predefined e-mail addresses – this field will populate with any other addresses used in the editing toolbar; clicking on one will populate the address field below
  6. Address – web address where clicking on the text to display will ultimately take your user

back to top

Places in Document

Use this option to create navigation within a long piece of content using section headers created by the editing toolbar.

  1. Text to display – words in the body field that will become the clickable link
  2. Screen Tip – words that will appear when the mouse pointer hovers over the link text to display
  3. Select a place in this document – this field will populate with any lines of text in the editing toolbar where you’ve utilized the automatic heading styles; selecting a heading will populate the address field below
  4. Address – place in the body text where clicking on the text to display will ultimately take your user

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Ephox Edit Live! Editing Toolbar

This toolbar appears in article, news, event, people, and publication content types.  Most of the functionality of this toolbar is universally familiar to individuals using word-processing programs, but there are a few extra utilities that work specifically with the CMS (VCM hyperlink, VCM image link and "window view").  

CMS sites have their own Heading styles, which are located in the drop down menu located on the far left of the toolbar. This document shows sample heading sizes and styles that you may choose from for your site.

Warnings

The toolbar is a miniature program that needs permission to run inside your browser. Whenever the toolbar appears, which is in most content types in the CMS, it will need to load. You need to grant your browser permission to always “trust” the toolbar by checking the box inside the message when it pops up and then select the "Run" button (see image below).

Menus and Toolbars

Sometimes it is helpful to make use of embedded links to navigate to content or channels within a site already in the CMS. This is possible anywhere the editing toolbar is present through the Insert VCM function found under the Insert Menu and serves two primary benefits:

  • You can prepare an ICE version to other ICE channels and content before the referenced pages are made live.
  • If someone changes the location of referenced channels or content and thus changes their URLs, the VCM will track the change and adjust properly keeping the link from being broken.

Linking to Channels

It may be necessary, at times, to link to other areas of your site or another page or site outside of your own but still within the CMS.

  1. Link Destination – describes the type of link you are creating; in this instance, a Channel within the CMS
  2. Link Text – words in the body field that will become the clickable link
  3. Alternate Text – words that will be read aloud by a screen reader used for accessibility purposes
  4. Channel – select browse to look at a folder listing much like the AppConsole and select the desired channel
  5. Open in New Window – when checked will open the destination provided by the external URL in a new browser window. This practice is discouraged as screen readers for visually impaired visitors will not always announce the new window.

Content Instance

This option allows you to link to any content in the CMS.

  1. Link Destination – describes the type of link you are creating; in this instance, a Content Instance in the CMS
  2. Link Text – words in the body field that will become the clickable link
  3. Alternate Text – words that will be read aloud by a screen reader used for accessibility purposes
    Content Instance – you may Find and link to any content instance within the CMS or create a new
    content item to link to
  4. Select a Channel – if a piece of content is used in multiple channels, enables you to choose which “place” you are referencing; also available: “Use first Channel on current site”
  5. Context Channel – channel selection list referenced above
  6. Format – leave set to “default”
  7. Open in New Window – when checked will open the destination provided by the external URL in a new browser window. This practice is discouraged as screen readers for visually impaired visitors will not always announce the new window.

Static File

If you need to reference a non-image, static file (.pdf, .doc, etc.), use this option to link directly to the static file instead of a content instance containing a static file.

  1. Link Destination – describes the type of link you are creating; in this instance, a Static File within the CMS
  2. Link Text – words in the body field that will become the clickable link
  3. Alternate Text – words that will be read aloud by a screen reader used for accessibility purposes
  4. Static File  – select browse to look at a folder listing much like the AppConsole and select the desired static file or upload a new static file
  5. Open in New Window – when checked will open the destination provided by the external URL in a new browser window. This practice is discouraged as screen readers for visually impaired visitors will not always announce the new window.

To insert a regular hyperlink to another, external website, e-mail or anchor down the page, you may access the following menus by pressing CTRL+K or selecting Insert Hyperlink from the Insert Menu.

Existing File or Web Page

Use this option if you are linking to web content outside of the CMS.

  1. Text to display – words in the body field that will become the clickable link
  2. Screen Tip – words that will appear when the mouse pointer hovers over the link text to display
  3. Current Document – this field will populate with any other websites or addresses used in the editing toolbar; clicking on one will populate the Address field below
  4. Target frame – when selected will open the destination in a special manner; recommended: [None]
  5. Address – web address where clicking on the text to display will ultimately take your user

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Email Address

Use this option to generate an email to a specific address in the users default mail program.

  1. Text to display – words in the body field that will become the clickable link
  2. Screen Tip – words that will appear when the mouse pointer hovers over the link text to display
  3. E-mail Address – enter the e-mail of the person to whom the e-mail will be sent when clicking on the text to display; populates address field below
  4. Subject – you can suggest a subject line for the e-mails generated by this link; impacts address field below
  5. Predefined e-mail addresses – this field will populate with any other addresses used in the editing toolbar; clicking on one will populate the address field below
  6. Address – web address where clicking on the text to display will ultimately take your user

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Places in Document

Use this option to create navigation within a long piece of content using section headers created by the editing toolbar.

  1. Text to display – words in the body field that will become the clickable link
  2. Screen Tip – words that will appear when the mouse pointer hovers over the link text to display
  3. Select a place in this document – this field will populate with any lines of text in the editing toolbar where you’ve utilized the automatic heading styles; selecting a heading will populate the address field below
  4. Address – place in the body text where clicking on the text to display will ultimately take your user

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One of the efficiency features of the CMS is that it allows users to reuse content across the system, which means you can find existing content and place it on a different page from the one it was initially added to (eliminating need to replicate content). 

Here are the steps to finding existing content in the CMS and adding it to another location on your website.

Once you have navigated to the page on which you want to add the previously created content, open the region configurator for editing and do the following:

1. Click on Find to add pre-created content to the region configurator.

2. The “Find Target Window” will open.

3. In the Keywords field you may enter the title of the content piece, a word in the content item’s teaser, or the uniqname of the content’s creator.

4. Add additional search parameters (date created, last modified by, etc.) by clicking the plus.

5. Further limit the search by clicking on the “Search Within” field and selecting a type of content.

6. Click Search.

7. Search results will populate in the Results area.

8. Place a checkmark in the box of the item or items you want to add the region configurator.

9. Click on the “Add to Selected Results” button to...

10. move them to the “Selected Results” area.

11. Click OK , which will return you to the region configurator window.

12. The new content will appear at the bottom of the list in the Region Configurator.

13. Notice that the format is set to "TitlLnk" (default format).

14. Click on the format drop down and select a format.

15. Click OK to complete adding the content to the ICE site.