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Accessions and Loan Policies

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Loan Policy

Specimens are made available for study to any qualified member of the scientific community and other interested persons. Loans are made only to scientists affiliated with an academic or research institution that will assume the responsibility for the care of the material during the tenure of the loan, and for its safe return. Loans are not made to students, only to permanent staff. Loans of types are not made.

Informal inquiries about specimen holdings can be made to the UMMZ Bird Division collection manager via email. Students are welcome to make these informal preliminary inquiries. But informal inquires should be followed by a formal written grant request co-signed by the professor and the student. When requesting a loan please provide a brief summary of the research with objectives of the project and its potential scientific value. Individuals wishing to examine large numbers of specimens or large specimens are encouraged to visit the museum. Specimens of a particular taxonomic group are not usually all loaned at once, both for safety's sake, and so that some may remain for reference. The Museum pays postage for the loan of the specimens to other institutions; it is understood that the recipient institution will take responsibility for return postage. Specimens are usually loaned for 6 months, but in general we do not ask for their return until the research is completed or unless another investigator requests them.

Where relevant, loan requests from U.S. researchers must include a copy of the institution’s USDA transport permit. For non-U.S. researchers, loan requests should include a copy of any import permit required by the non-U.S. government.  If no import or transport permit is needed, the researcher must state such in writing at the time that the request is submitted. Species listed only under CITES may be exported under a Certificate of Scientific Exchange if the receiving institution possesses such a certificate.

For loans of specimens, please contact the Bird Division Collection Manager, Janet Hinshaw (jhinshaw@umich.edu) , University of Michigan, Ann Arbor, Michigan 48109-1079 USA.