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MCDB Administrative Roadmap

Administrative Services

CHRISTINE BETZ BOLANG - CHIEF ADMINISTRATOR Room 1127C, 647-0886, cebetz@umich.edu

  • Guidance on handling personnel problems & personnel strategies for faculty & staff
  • Support Staff performance reviews, merit increases & salary equity for new hires
  • Administrative Operations - Suggestions or Concerns

DIANE DURFY - EXECUTIVE SECRETARY  Room 1127, 764-7427, ddurfy@umich.edu

  • Faculty Searches (Travel, Meeting Itineraries)
  • Faculty appointments
  • Faculty Promotion & Tenure coordination
  • Special Faculty Requests
    • Sabbaticals & Other Leaves of Absence
    • Award Nominations
  • Summer Salary arrangements
  • Reimbursement for faculty candidates and seminar speakers
  • Faculty Annual Reviews - Form A's
  • Weekly Seminar Arrangements
    • Notification of speaker & topic
    • Travel/Hotel Arrangements
    • Meeting Itineraries
  • Chair's Calendar
  • Key Requests
  • Notary Public

ADMINISTRATIVE OFFICE STAFF Rooms 1111, 763-7142, cebetz@umich.edu

  • Media Equipment – sign out (laptop, LCD Projector, laser pointer)
  • Mail distribution
  • Administrative Office Equipment Maintenance & Repairs (copier/fax/scanner)
  • Office Supplies
  • General Office Assistance

SUZANNE TAINTER,  WEB/PUBLICATIONS  Room 1111 Kraus, stainter@umich.edu

  • Departmental website design and management
  • Assist updating and creating lab websites
  • Departmental newsletter
  • Department media and publicity releases
  • Department Digital Sign
  • Development Office liaison

Animal Care Services

KATHY GIMSON - ANIMAL CARE MANAGER  Room 1096D, 647-0887, kgkids@umich.edu

SARAH MESLER – AQUATICS MANAGER Room 1027B, smesler@umich.edu

  • Animal Maintenance
  • Animal Care Compliance Issues
  • Special/New Arrangements for animals

Facilities – biomaint@umich.edu

GARY PHILLIPS - FACILITIES SUPERVISOR Room 1200B, 615-4324, gphillip@umich.edu

DAMON PLACE - FACILITIES ASSISTANT Room 1200A, 764-0263, placed@umich.edu

  • Any mechanical failures related to equipment or the building
  • Furniture moves or rearrangement
  • Pest Control, Safety concerns, Building Security
  • Housekeeping needs or problems
  • Electrical problems, Plumbing problems, desk locks or door locks
  • Concerns or complaints about the building or the building systems
  • Telephone Repair & Installation Requests
  • Faculty Furniture

Finance

AMBER STADLER - DEPARTMENT FINANCE MANAGER Room 1127B, amberk@umich.edu

  • Financial Problem Solving
  • Shared Biology Program finances
  • Departmental Accounts (Non-Sponsored)
    • MCDB Course Budgets monitoring & reporting
    • Endowments
    • Recharge Accounts invoices & processing
  • Departmental Accounts
  • Departmental Account Transactions
    • Equipment Service Contracts
    • Expense Report Approvals
    • P-Card Reconciliation

Biological Sciences Regional Office
Room 1121, 763-5379, mcdb-research@umich.edu

BRANDI BERG, BUSINESS OFFICE MANAGER
KENDRA RENNER, RESEARCH PROCESS COORDINATOR
SANDRA HARDY, CONTRACT AND GRANTS SPECIALIST
COURTNEY AILI, CONTRACT AND GRANTS SPECIALIST
STEPHANIE BLACKMORE, CONTRACT AND GRANTS SPECIALIST
DONNA SZALAY, FINANCIAL SPECIALIST

  • Grant Proposal Process
    • Grant Submissions
    • Grant Renewals
    • Budget Development
    • Questions on Agency Guidelines
  • Grant Maintenance (for grants assigned)
    • A-21 Compliance
    • No-cost Extensions
    • Final Reporting & Closeouts
  • Monthly financial reporting
    • Reconciliation & projection
  • Grant Transactions
    • Research Staff Short code Changes
    • Research Fellow Short code Changes
    • Material Transfer Agreements (MTAs)
  • Departmental Accounts (Non-Sponsored)
    • Faculty Award Accounts & Reimbursements
    • Collegiate Professorships
  • CONCUR Approval

Biology Human Resources

KATHARINE GUARINO - EMPLOYMENT GENERALIST Room 2014B, 764-9720, biology.hr@umich.edu

  • Personnel Administration
    • Assignments & terminations
      • Hourly Temp Employees
      • College Work-Study
      • Research Staff
      • Research Fellows
  • Payroll
    • Regular staff & temp timesheets
    • Answer paycheck questions & Troubleshoot problems
  • Visa Paperwork

Graduate Services

MARY CARR - GRADUATE PROGRAM COORDINATOR Room 1111A, 615-1635, carrmm@umich.edu

Graduate Program Guideline Clarification

  • Nominations for Graduate Student Fellowships/Training Grants
  • General Graduate Program Inquiries

Biology Information Technology Services

DAN ST. PIERRE – IT PROGRAM MANAGER Room 4738 Chem, 647-2867, dstpierr@umich.edu
ROB HELLER – DESKTOP SUPPORT SPECIALIST Room 1116, 763-9530, rjheller@umich.edu
JOHN GALLIAS - DESKTOP SUPPORT SPECIALIST Room 1116, 763-9530, jgallias@umich.edu
RITA BARVINOK - SYSTEM ADMINISTRATOR Room 1116, 763-9530, brita@umich.edu

  • Overall management of departmental computer services
    • Software and hardware upgrade plans
    • Creation of guidelines and procedures
  • System Support
    • Advice on choosing operating systems and hardware
    • Network support and security
    • Legality of software
    • Infrastructure plans for labs and offices
    • Concerns and questions of computer services
    • Window server administration (accounts, email and permissions)
  • Windows PC & Macintosh Support
    • Software and Hardware troubleshooting
    • Installation and configuration of printers
    • Software installation
    • Software and hardware recommendations
    • Installation of peripherals (scanners, projectors, external drives)
  • UNIX and Macintosh Support
    • Accounts creations
    • Writing and executions of scripts
    • Email support for IMAP, LSA and ITCS mail
    • Macintosh software and UNIX upgrades
    • Server security issues 

Purchasing & Receiving Services

JACKIE GLEBE - BUYER Room 1124, 615-7844, jglebe@umich.edu

LARA KRAMER-SMITH - BUYER ASSISTANT Rm. 1124, 764-1456, lkramers@umich.edu

  • Department Ordering
  • Shipping & Receiving
  • Problem Solving on Orders & Receiving
  • Departmental Account Transactions
    • Research Equipment sales

Undergraduate Services

ANNA CIHAK - STUDENT ADMINISTRATION MANAGER  Room 1149 USB, 764-2446, cihak@umich.edu

  • Manage Undergraduate Student Services (Advising, Honors Majors, Awards, Events, Data Queries and Reports, Websites)
  • Manage Curriculum and Courses (Time Schedule and Course Schedule Listings, Course Enrollment Information, Course Guide and Bulletin Information)
  • Teaching Evaluations
  • GSI Appointments
  • Staff Supervision
  • Biology and Undergraduate Program in Neuroscience Budgets

ANDREA DUENAS - UNDERGRADUATE SERVICES ASSISTANT Room 1151 USB, 764-1440, duenas@umich.edu

  • Course Support (Time Schedule, Registration Support / Overrides, Course Description Updates, Textbook and Grade Support)
  • Transfer Credit Evaluation Coordination
  • Non-course Academic Room Scheduling
  • General Admin. Support

KIM PAVUK - UNDERGRADUATE SERVICES ASSISTANT Room 1140 USB, 763-7984, kimberlj@umich.edu

  • Office Coordination:  Front Desk Reception, Supplies, Schedules, Student Workers
  • Undergraduate Event Support:  Commencement Receptions, Poster Sessions, etc.
  • GSI Appointment Support:  Hiring Paperwork for Program in Biology Graduate Student Instructors
  • Communications & Web:  Job, Internship, and Informational Posting Notifications, Advising and Event Announcements

LAURA CURTIS - BIOLOGY ADVISING COORDINATOR  Room 1145 USB, 764-9163, lauracc@umich.edu

KEITH WITTKOPP - NEUROSCIENCE ADVISING COORDINATOR  Room 1144 USB, 763-1727, gambit@umich.edu

  • Student Advising (Student Appointments and Emails, Information Sessions, Major/Minor Releases)
  • Advising Coordination (Peer Advisor Projects, Faculty Advising Support)
  • Outreach/Communication (Communicate with Students, Faculty, Staff, Other Depts., College, etc., about Advising Issues)

Lab Course Support Services

DENNIS DROBECK - INSTRUCTIONAL LAB SERVICES SUPERVISOR Room. 3159A USB, 615-3459
MARK BRAHCE – LAB COURSE TECHNICIAN
CHARLES DAVEY - LAB COURSE TECHNICIAN
CODY HAGER - LAB COURSE TECHNICIAN
NICHOLAS VAN DYKE - LAB COURSE TECHNICIAN
KIMBERLY MARTIN - LAB COURSE TECHNICIAN

  • Questions & Concerns regarding lab course setups
  • Lab Course Equipment & Supplies
  • Microscope repair and loans

Updated: 4/20/2017