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Training Opportunities

The following trainings are being offered by the Budget & Finance team as opportunities to assist with the fiscal management of your unit. These trainings are optional and open to anyone who may benefit. The list of trainings will adapt to the needs of the college. Please contact your financial analyst with any suggestions. Description of topics are listed below the table.

Month Topic Type
July Combined in August Presentation with Q&A
August  Reconciliation/Real Time Financials Lab
September Recharge Rates Presentation with Q&A
October New Chief Ad Session:
*Budget & Finance Overview
*Chartfields 101
Presentation with Q&A
November Quarterly Review Presentation with Q&A
December Procurement (Concur)
Concur Session for Approvers
Presentation with Q&A
January New Chief Ad Sessions:
*KPIs
*MRS
Presentation with Q&A
Financial Reporting Lab Demonstration
February Space Survey Training Lab/Presentation with Q&A
March Excel for Financial Analysis Lab Demonstration
April New Chief Ad Session:
*Financial Stewardship, Oversight, & Controls
Presentation with Q&A
May Recharge Rates Presentation with Q&A
June Journal Entries and Service Unit Billing Presentation with Q&A

All Funds Budgeting

Discussion on budget concepts and how budgeting for all of your funds can assist in your strategic planning and financial management efforts.

Budget & Finance Overview and Chartfields 101 – New Key Ad Session

Beginning education on UM and LSA financial structure and accounting practices including general ledger, chartfields, LSA program codes, professorships, instructional staff funding, support staff funding and additional resources for financial management.

Business Objects

Hands on lab session providing a general Business Objects overview, demonstrations on pulling data using existing UM and LSA reports as well as basics for creating or modifying your own ad hoc queries. You are encouraged to bring work samples for real time assistance and problem solving.

Excel for Financial Analysis

Hands on demonstration for maximizing Microsoft Excel in performing financial management responsibilities. Includes downloading data into excel, review of key functions for reviewing and analyzing data, pivot tables and other helpful tools.

Financial Reporting

Overview of key data points and how best to extract them from the various systems. Strategies and tips for when to use Business Objects versus MReports versus MRS. Review of existing reports.

Financial Stewardship, Oversight & Controls – New Key Ad Session

Review of “Minimum Activities for Financial Oversight” with an overview of the four main elements of fiscal responsibility including Budget Planning, Financial Management, Reconciliation and Internal Controls. The session will outline the annual certification process, provide a demo of Internal Control Reports and highlight additional resources to assist with financial management responsibilities. Geared towards New Key Administrators but open to anyone who will benefit. Separate training sessions provide more specifics about each of these financial oversight responsibilities.

Internal Controls GAP

Online lab to assist units in completing their annual internal controls certification and gap analysis. Tips for using the new online forms and available reporting capabilities. 

Journal Entries & Service Unit Billing

A follow up to the Recharge Rate training session with more specifics on internal Service Unit Billings and all journal entries used to shift money between Chartfields. Review of tips and best practices for the journal entry process including when to do JEs, how to avoid journal entries, when to transfer funds vs. moving expenses, recommendations for retaining support documents and other practices for consideration. The University Financial Operations JE Guide will be used as the basis and reference for operating procedures.

KPIs and MRS – New Key Ad Session

Review of the LSA annual Key Performance Indicators (KPIs) by unit that are contained within the Management Reporting System (MRS), what is tracked, how the data is compiled and the value it provides.

Procurement

Overview of the methods of procurement, policies and procedures, and best practices including a discussion on University contracts and strategic contracts. Special focus areas may be provided on an annual basis.

Quarterly Reviews

A discussion about the quarterly financial review process, what is expected of the units, ways to prepare and how your financial analyst can assist. Samples of issues, changes in policy/procedures and best practices for financial management. 

Real Time Financials

Lab format which provides information and hands on experience related to Real Time Financials best practices including online budgeting, managing, reconciling and reporting of financial data. A demonstration of eReconciliation will be included.

Recharge Rates

Presentation on what recharge rates are, how the university calculates the rate, why they are important and how they impact project grants and units as a whole.

Reconciliation

Defining reconciliation, its purpose, best practices and proper techniques. A review of eReconciliation and how it can help in the reconciliation process.

Space Survey Training

Training on how to prepare and complete the annual space survey to document space assignments and how space in your area is used. This is critical for proper indirect cost recovery through grants and external funding sources.

Please let your Financial Analyst know if there are additional training sessions that would be helpful or if you have any suggestions for enhancing the existing offerings