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Policies of the Associate Professor Support Fund
2017 LSA Associate Professor Support Fund (APSF) Guidelines
Application Deadline: Friday, March 17, 2017
Review by Divisional Evaluation Committee: early April
Notification of awards: Friday, April 28, 2017
Effective Date of Awards: Summer/Fall 2017
By virtue of their newly-won tenure, associate professors are well positioned to pursue the next phase of their research programs. At the same time, they are expected to take on added administrative responsibilities and, in many cases, to tackle new teaching tasks while strategically preparing for promotion to the rank of full professor.
The Associate Professor Support Fund (APSF) acknowledges these new responsibilities of the rank and is intended to enhance the research support for associate professors, so that they can take fuller advantage of the opportunities afforded by tenure and move expeditiously to the next rank.
Associate professors may apply for funding at any time following promotion to that rank, but are, in general, expected to apply only once. Units should develop procedures to advise associate professors on the optimal time to apply. It is important that the application is timed in such a way that it will have the biggest impact on the research program and work that will be presented during the process for promotion to full professor. NOTE: Faculty who received an APSF award previously or who are currently under review for promotion to full professor, or who will be considered for promotion next year, are not eligible to apply for APSF. Please address any questions to the relevant divisional Associate Dean.
The utilization of these awards will depend on disciplinary expectations and on the research needs of the associate professor. The following paragraphs summarize the types of applications that are anticipated. Alternatives that are consistent with the spirit of these proposals but are better tailored to the needs of individual associate professors are welcome. In every case, requests for support should be accompanied by a curriculum vitae, abstract, budget worksheet (attached) and budget justification (see sample) which will include a description of the proposed research project, a detailed explanation of how this project fits into the associate professor’s broader research program, what progress on the project has already been made, how the requested award will further this research agenda and what part this work will play in the ultimate promotion to full professor. Funds should be expended within two years or before promotion to full professor, whichever occurs first. If a project requires more time, this requirement should be explained at the time of application. At the end of the two-year period, a final report will be required.
In some cases, these funds may be most useful if coupled with a sabbatical leave. As part of a research plan and with permission of the relevant unit(s) a faculty member’s first sabbatical at this rank may be postponed without loss of equity toward the next one. Similarly, for those associate professors close to eligibility for their second sabbatical at this rank some acceleration of that sabbatical may be permitted (on the understanding that the faculty member’s third sabbatical will be delayed by the same period as the acceleration of this second one). Associate professors wishing to explore this possibility should discuss this with their chair/director.
The faculty member’s unit chair/director must evaluate this proposal and, therefore, the faculty applicant should discuss these plans with the chair/director well in advance of the application. Proposals for projects greater than $30,000 must also have unit level and/or other commitments for a minimum of 25% of total costs. In addition, funding for summer salary will not be approved for any proposals above $30,000. Faculty with joint appointments should request evaluations (and additional support, if relevant) from both of their chair/directors.
Humanities: In much of the Humanities, associate professors are expected to either finish, or at least make substantial progress towards a series of major articles or a second book manuscript in order to be promoted to professor. It is expected that the APSF awards will be used to complete a major project that will be important in their next faculty promotion. In this division, faculty can apply for summer ninths (no more than two); course “buy down” to as low as a two didactic course load for the year; funds for a graduate or undergraduate research assistant (no more than a .50 GSRA for nine months); funds for editorial or translation work; or funds to permit study at a distant site (e.g., a gallery or archive). We envision making 8-12 awards per year in the $20,000-$30,000 range. Please note that budgeted salaries should include fringe benefits and that there are additional budget justification requirements for requests greater than $30,000. Faculty who apply for this award may also apply to the Institute for the Humanities, the Frankel Institute for Advanced Judaic Studies, or for the Michigan Humanities Award in the same year, assuming they meet those eligibility requirements. All leaves remain subject to the college leave policy.
Social Sciences: Faculty in the Social Sciences engage in a variety of types of scholarship, ranging from field work to survey research to experiments in the laboratory. Some work in book disciplines, which require them to travel to distant archives or field locations; some produce articles, often in collaboration with colleagues here and elsewhere. Given the diversity of research methods in the social sciences, awards in this discipline may involve summer ninths (no more than two); course “buy down” to as low as a two didactic course load for the year; funds for a graduate or undergraduate research assistant (no more than a .50 GSRA for nine months); money for travel to complete fieldwork or to work with collaborators housed at other universities; or funds to retool methodologically by attending workshops and seminars in alternative methods. It is expected that the APSF awards will help the applicant to make substantial progress on a major project that will be important in their next faculty promotion. We envision making 8-12 awards per year in the $20,000-$30,000 range. Please note that budgeted salaries should include fringe benefits and that there are additional budget justification requirements for requests greater than $30,000. Faculty who apply for this award may also apply to the Institute for the Humanities, the Frankel Institute for Advanced Judaic Studies, or for the Michigan Humanities Award in the same year, assuming they meet those eligibility requirements. All leaves remain subject to the college leave policy.
Natural Sciences: Recognizing the importance of research funds for initiating new ventures in the sciences, LSA has created, with generous support from the estate of Margaret and Herman Sokol, a fund to invest in the research initiatives of recently promoted associate professors in the Natural Sciences. We envision making 5-7 awards per year in the $20,000-$100,000 range with an average award of $75,000. Please note that budgeted salaries should include fringe benefits and that there are additional budget justification requirements for requests greater than $30,000. The primary intent of this investment is to enable associate professors to pursue new ideas or initiate a new research direction. It is expected that the APSF awards will help the applicant to make substantial progress on a major project that will be important in their next faculty promotion. Examples of appropriate proposals include acquiring major equipment, new instrumentation, organizing a research meeting which brings experts to campus, or reconfiguring a laboratory. All leaves remain subject to the college leave policy.
The submission process is electronic via eGif. Required components of the application, in pdf format, must be submitted through eGif (electronic Gateway to Internal Funding): https://webapps.lsa.umich.edu/egif/.
Proposal Abstract: (Not to exceed 250 words).
Proposal Narrative*: (Not to exceed four pages).
A narrative should be included in the application which provides a concise description of the research, scholarship, or creative activity, including:
a. Statement of nature, objectives, and expected outcome of proposed research activity;
b. Description of the significance of proposed research in the discipline;
c. Explanation of how this project fits into the associate professor’s broader research program and what part of this work will play in the ultimate promotion to full professor, including clarification of whether the proposed investment will enable a new research direction or the completion of an ongoing project; and
d. Detailed timeline for accomplishing objectives (plans should acknowledge that the funds requested should generally be expended within two years from the date of award).
*For project requests exceeding $30,000, please note the following additional criteria which must be addressed in the narrative to be considered for funding:
a. What is the likely long-term impact of the proposed investment? Priority will be given to projects from investigators with a track record of external funding and proposals deemed likely to generate significant amounts of new external funding.
b. Is there broad support for this (i.e., are other units and individuals also contributing to the cost of the project)? The amount of other contributions will depend on the details of the proposal, with a required minimum contribution of 25% of the total cost by the faculty member’s unit(s) and other relevant units.
c. For large requests, preference will be given to investments in research infrastructure that affect more than one faculty member over one-time expenditures (e.g., salaries).
Budget Justification: (Not to exceed two pages for amounts up to $30,000; no more than three pages for amounts exceeding $30,000). The budget justification should be included with the materials and should fully explain the relationship of costs to the proposed activity and the basis for cost estimates (see pages 3-4 for the model, which should be followed).
Complete Teaching and Service Record for the last 5 years including course enrollments.
Confidential Letter of Recommendation from relevant chairs/directors commenting on the timing of the request and the faculty member’s project as it relates to readiness for the next promotion (1 page maximum). Submitted directly to the Divisional Associate Dean. Proposals with a budget>$30k will require signoff of chairs/directors indicating support for a minimum of 25% cost sharing to be included in chair/director letter.
Include a current CV.
Guideline for Final Report:
In May, two years after the award is granted, recipients will be contacted by their Associate Dean and reminded to submit a final report by the end of July that year.
The report should address how the award has been used to meet the goals of your proposal, list any publications or grant proposals that resulted from work supported by this fund, provide a brief description of how the funds were expended, and briefly describe how this has helped you prepare for promotion to full professor.
The report should be between one and two pages and should be submitted directly to the Associate Dean.
APSF Sample Budget Justification
ASSOCIATE PROFESSOR SUPPORT FUND SAMPLE BUDGET JUSTIFICATION
First name Surname, Ph.D., Principal Investigator
Professor Surname will coordinate and supervise all aspects of this project. BRIEF LIST OF SPECIFIC THINGS THAT WILL BE DONE IN SUMMER MONTH(S) PER THE NARRATIVE. Support for 1 month of summer salary (AY SALARY/9 plus FRINGE BENEFITS @28% of AY SALARY) is requested for these functions.
Graduate Student Research Assistant (GSRA) – Candidate only
GSRA support is requested for PURPOSE (e.g., a student fluent in Chinese who will be responsible for creating a corpus of articles and editorials from a cross-section of newspapers in 5 Chinese cities that address TOPIC so that we can analyze xxx). Support for 0.5 effort of a post-candidate GSRA is required for 9 months = GSRA AY salary*0.5 plus FRINGE BENEFITS @30% of GSRA SALARY) is requested.
Undergraduate Research Assistants
Temporary/hourly research assistants will be hired on an “as needed” basis to take primary responsibility for PURPOSE (e.g., testing of participants in a Psychology experiment). Hours are based on XXX (e.g., the participant hours calculated for each study in this proposal). A total of XXX hours are requested. Total undergraduate RA costs are estimated at $XXX (e.g., $XXX = 320 total participants*1.5 hours per participant * $X/hour (plus 8 percent FICA)).
ERP system – Funds are requested to purchase 1 ERP system from Cortech/Bio-Semi ($45,088 plus $3,310 for supplies). This amount includes the ActiveTwo 32+ 8 channel EEG base system, which is both more cost-effective and appropriate for pediatric recording than systems with larger numbers (64, 128 channels) of electrodes. This equipment is itemized together with additional components listed under supplies in the attached quote from Cortech. This system is ideal for our purposes because xxx. Cost-sharing has been obtained from LSA’s Unit of XXX. A total of $20,000 is requested from LSA for this equipment.
LCD Projector and screen @2,300; 2 desktop computers (Mac) @$1,400 each; Speakers/Yamaha MSP3 (2 sets @ $170/each), Noise cancelling headphones (2), $150; SONY Mini-DV Camcorders, 2 @$1,000/each; Computer software, $1,000; and general supplies, including recording DVD’s, portable hard drives, etc.), $1,387. In addition, $3,310 of ERP supplies (electrodes, gel, etc., as itemized in invoice from Cortech).
I plan to travel to Japan two times in 2016 and 2017, for a total of 35 days, to observe significant cultural events (xx, xx), spend 10 days working in the xx archives, and interview key players. The cost of this travel is estimated as follows:
- Roundtrip airfare, 2 trips at $1,600 each = $3,200
- Lodging, 35 nights at $150 = $5250
- Per diem, 35 days at an average of $110 per day = $3850
- Ground travel between airport and Kyoto, 2 trips at $300 per round-trip = $600
- Inter-city travel between Kobe, Kyoto, and Tokyo, by train or bus, 2 trips at $300 per trip = $600
While I am in Japan, I will collect archival documents and acquire copies of relevant publications and materials that are not available in the United States. In addition, I will be conducting online interviews with Japanese and non-Japanese professionals involved in disaster relief during 3 periods from 2007-2011. I estimate these costs as follows:
- Japanese books and DVDs not available elsewhere = $600
- Photocopying documents in Japan, 500 pages at $0.25 each = $125
- Mailing or baggage costs for shipping books and documents to US = $60
- Recruitment of participants (advertising costs) = $600
- Online interviews of 50-60 interviews @$10/interview = $500-$600