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Offer Worksheet Guidelines

All requests for approval of an offer package must be submitted on an Offer Worksheet form and include an attachment of start-up details (except where the start-up is the standard $5,000).  Submission deadline is noon on Tuesday. The Offer Group meets most Thursday mornings in late fall and during winter term.  Once the commitments are approved, you will be notified by email and asked to submit a draft offer letter using one of the College’s template letters, if you have not already submitted a draft offer letter. 

Please complete all relevant sections on the worksheet. Incomplete worksheets will not be forwarded to the Offer Group. As always, your Divisional Associate Dean can help with specific funding questions.

The base offer package for all tenure-track and tenured faculty is:

Item Funded By
2 ninths LSA
$5,000 research start-up LSA
basic office renovation LSA
standard office computer pkg. LSA
standard office furniture pkg. LSA
10% of salary for moving allotment (up 10$15k) LSA
Nuturance leave for junior faculty only Replacement teaching covered by SIBM

The cost of facilities or services that are wholly or partially supported by the College (e.g., access to core facilities, technical support, GSIs, clerical assistance, and all in-kind contributions) are funded by the department or program. These costs may be monetized as part of the offer letter commitments, but will not be included for purposes of determining the College’s start-up cost-sharing.

LSA guidelines for cost sharing may be accessed by unit administrators in the LKAG documentation section of SharePoint (see Divisional Affairs folder).

(Numbers below correlate to numbers on worksheet)

1-3. The Offer Worksheet is a “stand alone” document reviewed only by the Offer Group. Not all members of this group will see the recruitment dossier. Thus, information requested in items #1 and #2 is vital to the review process and must be completed.

4. Provide current salary if in an instructional appointment. Explain the rationale for the salary level you are proposing if it deviates from the norm for your unit (include an attachment, if needed). Examples of salary justification are:

(a) candidate has been appointed to the tenure track for # years,
(b) candidate is starting in two years,
(c) candidate’s discipline is in an area where salaries are generally higher,
(d) candidate has received a counteroffer from another institution, or
(e) salary level is the norm for faculty at that rank in our unit.

5. Note normal unit teaching load and candidate’s load. If it differs from the norm in your unit, explain why. Note course releases, if any, and explain why you are offering them. If approved, they are funded by the unit. Do not include the nurturance leave.

6. Senior faculty may have accumulated equity toward a sabbatical at their prior institution. If applicable, indicate the number of terms we are recognizing from that institution and expected timing of a Duty Off-Campus leave in lieu of a sabbatical leave. This leave does not accumulate equity toward a future sabbatical.

7. The standard moving allotment is 10% of salary up to a maximum of $15,000. Faculty moving from outside the United States may be eligible for additional funds to cover their move. If making such a request, provide an explanation in this section.

8. Attach an itemized list for all start-up packages. Refer to the College guidelines on cost sharing which may be accessed by unit administrators in the LKAG documentation section of SharePoint (see Divisional Affairs folder). Units must specify an account code if they are paying a portion of the start-up costs. Include a memo requesting college assistance if unit does not have the funds to pay for part or all of the unit share of start-up.

9. If applicable, attach a separate itemized list of capital equipment (i.e., equipment that costs $5,000 or more per item) and include an estimated cost per item.   Do not include items from the basic offer package in the itemized start-up list (ninths, office computer, etc.). 

10. All proposed renovation plans must be approved by the LSA Director of Facilities and Operations as early in the recruitment process as possible. Include this estimate on the Offer Worksheet. Please make every effort to ensure that the Facilities Office is provided with a completed New Faculty Lab Space Planning Checklist (Appdx. 11b) before touring the space and meeting the candidate. Any increase in renovation cost due to changes in scope driven by the unit or by the candidate will generally be the responsibility of the unit.