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Frequently Asked Questions

 

Where do I go to input my time?

Staff will input their time electronically via Wolverine Access > Faculty & Staff > Employees > Employee Self-Service.  This will take you to the Employee Self Service Page where you would click on Report Time.

Temporary Staff whom are paid on a biweekly schedule must report regular (REG) hours that have been worked.

Regular Staff whom are paid on a biweekly schedule must report regular (REG) hours plus any variations from REG, which is considered exception time (e.g. vacation or sick time.)

Regular Staff whom are paid on a monthly basis do not report regular (REG) hours.  They only report variations from REG, which is considered exception time (e.g. vacation or sick time.)  If the employee has no variations to report, they will select NOV (No Variation from Schedule) in the Time Reporting Code field and click Submit.

 

What is my deadline to enter my time?

Biweekly Temporary and Regular staff must enter their time by 12:00 noon on the last Thursday of a pay period.

Monthly staff must enter their time by the 3rd business day after month-end. 

Early deadlines may be required due to holidays.  Staff will be notified of these early deadlines.

 

How will I be notified if I miss the deadline to enter my time?

There are no automatic emails generated by the system to remind you to enter your time.  You will receive a reminder message from the department timekeeper.

 

What happens to my pay if I miss the time entry deadline?

Biweekly and monthly staff will be paid their normal rate of pay if they miss the time entry deadlines.  However, any exception time taken within the pay period will not be applied until the next available pay period.  

Temporary staff must input their time by the scheduled deadlines or they will not be paid for the time worked in that pay period.    

 

How can I find out when my pay period begins and ends?

The biweekly pay period begins on a Sunday and ends on a Saturday. The monthly pay period always begins on the first day of the month and ends on the last day of the month.

 

Why is it important to correct errors as quickly as possible?

There are a number of events affected by the accuracy of the time reported.  Failure to correct errors in a timely manner can result in incorrect leave balances (regular employees), under or overpayments, and administrative burdens on the department to track, approve, and reconcile your time.

 

If my time is incorrect after it is approved and processed through a pay cycle, who is responsible for making the correction?

Pay Period Prior to 8/7/11:

You will not be able to change time reported in a previous time period prior to 8/7/11. Send an email to your supervisor and to earthtime@umich.edu with your corrections. Department Timekeeper will enter updates in the system.  The updates will be processed with your next scheduled biweekly or monthly payroll.

Pay Period 8/7/11 or later:

Use “Report Time” in Employee Business to navigate to the “Timesheet” web page for the date(s) to be corrected. You make the updates in the system and clicks “submit”. Send an email to your supervisor and to earthtime@umich.edu with your corrections. Department Timekeeper will compare email to the system and approve in the system.  Once approved, the updates will be processed with your next scheduled biweekly or monthly payroll.

 

How will I be notified if a correction is made to my time that I did not request?

The department timekeeper will notify you if a correction was made to your time that you did not request.

 

(Regular Employees – only) Are the Leave balances on my Self Serice Pay in “real time”?

For biweekly employees, the leave balances displayed are generally the current available balances.  For monthly employees, the leave balances displayed are generally shown one month in arrears.  This is because exception time for the current month (e.g. May) is not recorded until the last day of the month (e.g. June).

Leave balances can be affected if exception time is not reported or approved by the payroll system deadlines.  Balances will not be corrected until the next pay cycle.  If you have any questions about your leave balances, please ask your department timekeeper for assistance.

 

(Regular Employees – only) Will my leave balances change after my time has been approved?

Leave balances such as vacation and sick time will not change after your supervisor approves time.  Leave balances change only after the pay cycle runs for that pay period.